Skillforce

AI Contractor Admin · Australia

Every site needs its paperwork. That shouldn't be your second shift.

Jude drafts the quotes, timesheets and site compliance packs—SWMS, inductions, registers—while you approve every price, every send and every submission.

Book the Contractor Load Audit Read the job boundaries
  • Human approval
  • Read-only access
  • Compliance sign-off stays with you
WORKER / CONTRACTOR-01 AVAILABLE FOR AUDIT
Contractor admin & compliance assistant

Jude

Per-site paperwork capacity for the contractor who approves every price, every send and every submission.

ON JUDE'S SHIFT
05:45

Triage overnight email and portal requests; list today's paperwork due

CHECK
09:00

Draft quotes, timesheets and induction packs from your templates

APPROVE
15:30

Prepare SWMS and compliance packs for tomorrow's site

APPROVE
18:30

Summarise open approvals and the weekly “what needs a decision” list

HANDOFF
MODE HUMAN APPROVALCOMPLIANCE ESCALATE

[ RECOGNISE YOUR EVENINGS? ]

The site work is done.
The paperwork is still open.

Jude is designed for the per-site admin every job generates—quotes, timesheets, inductions and compliance packs—not the compliance sign-off or pricing judgement that stays with you.

Sourced market reference, not a promise of savings: Australian providers report compliance paperwork can take 10+ hours a week, and independent sole-trader surveys keep tradies near the top of Australia's admin-burden table. The only numbers that count here are your own.

01

Quote drafting

Draft quotes from your own rates and templates—you set and approve every price.

02

Timesheets

Prepare daily and weekly timesheets from your job notes and photos, formatted for client portals.

03

Site inductions

Draft the induction forms and records each client site asks for.

04

SWMS & compliance packs

Draft SWMS, toolbox-talk and site-meeting records from your own template library.

05

Document preparation

Job packs, letters, meeting minutes and client correspondence in Office or Google Workspace.

06

Board & task support

Keep your board tidy, chase due dates and draft the weekly “what needs a decision” list.

[ START WITH ONE BOUNDED WORKFLOW ]

Choose a contractor workflow.
Define what “done” means.

Jude does not take over your back office. Start with one bounded workflow, one named approver and one visible completion state.

WORKFLOW / 01QUOTES TO SEND

Quote drafting

Turn job notes and photos into a quote from your own rates and templates—you set and approve every price before it is sent.

START
Job notes, your rates and quote templates
DONE
Quote drafted and ready for your approval
HUMAN
Every price, every scope and every send
WORKFLOW / 02TIMESHEETS & PORTALS

Timesheet preparation

Turn job notes and photos into daily and weekly timesheets, formatted for each client portal—submitted only on your approval.

START
Job notes, photos and portal formats
DONE
Timesheet pack completed and ready to submit
HUMAN
Every submission to every portal
WORKFLOW / 03INDUCTION & COMPLIANCE

Site induction and compliance packs

Draft induction forms, SWMS, toolbox-talk records and certificate registers from your template library—preparation only, sign-off stays with you.

START
Your template library and the client's requirements
DONE
Compliance pack drafted for your review
HUMAN
Every adequacy judgement and sign-off stays with you as the PCBU

Connects read-only to Microsoft 365 or Google Workspace (Docs, Sheets, Drive, Calendar) and your Trello, Asana or Jira-class board, with email and Xero or MYOB where present. Client induction and compliance portals frequently have no API, so Jude works deliverable-first: documents are produced for you to review and upload. Nothing is written back, sent or submitted without your approval.

A managed system, not a rotating seat: audited approval boundaries and no seat handover to manage. Jude drafts the paperwork that surrounds your site work—quotes, timesheets, inductions and compliance packs—while you approve every price, every send and every submission.

[ A JOB DESCRIPTION, NOT A PROMPT ]

What Jude can own.
What Jude must hand back.

Draft-and-approve, always. You release every price, every send and every submission; compliance adequacy and sign-off stay with you as the PCBU.

GREEN

Administrative work

Configured, tested and measured within one bounded workflow.

  • Draft quotes from your own rates and templates
  • Prepare daily and weekly timesheets from job notes and photos, formatted for client portals
  • Draft site induction forms and records
  • Draft SWMS, toolbox-talk and site-meeting records from your template library
  • Maintain certificate and ticket registers
  • Prepare job packs, letters, meeting minutes and client correspondence (Office / Google Workspace)
  • Maintain the quote, timesheet and paperwork queue
  • Keep the weekly “what needs a decision” list for you
AMBER

Human approval

Prepared by Jude; released or confirmed by you.

  • Any quote before it is sent
  • Any timesheet before it is submitted
  • Any induction or SWMS/compliance pack before it is submitted
  • Any client-facing message or correspondence
  • Any price, scope or commercial variation
  • New or ambiguous site or client situations
  • Changes to your approved templates, wording or escalation rules
RED

Human only

Outside the worker's authority by design.

  • Compliance sign-off or verification judgement—whether a SWMS, ticket, certificate or induction is “adequate” or “in order”
  • Safety determinations—anything reported as dangerous (gas, live electrical, structural, fall risk) escalates to you immediately
  • Pricing authority—setting, discounting or committing a price or scope
  • Payment terms, credit decisions or write-offs
  • Overdue-payment chasing, disputes and hardship (Nora's pattern, not Jude's)
  • Identity verification or employment decisions

[ MINIMUM ACCESS BEFORE AUTOMATION ]

Your paperwork is not a demo input.

The load audit starts with your template library, job notes, board and paperwork volumes—not a client list or a financial export. Live access follows a written map of purpose, minimum fields, human approval, retention and escalation.

Jude reads your documents, board and templates through read-only connections. You approve every price, every send and every submission before anything reaches a client or a portal.

  1. 01

    Audit without identities

    Bring your template library, job notes, board and paperwork volumes. Remove client names, pricing history, banking data and credentials.

  2. 02

    Map minimum access

    Consider only the folders, templates, board and portal formats required for the approved workflow.

  3. 03

    Test synthetic cases

    Cover a routine quote, a timesheet, an induction pack and a dangerous-site escalation with invented examples.

  4. 04

    Name the human owner

    You approve every price, every send and every submission, and you receive every exception.

[ AN OPERATING SPECIFICATION ]

The work is visible.
The decisions stay human.

Turnaround is set during onboarding to match your working hours and site schedule. Start with one bounded workflow—quote drafting, timesheet preparation or compliance packs—and widen only after the pilot evidence supports it. Anything reported as dangerous—gas, live electrical, structural, fall risk—is flagged when logged and never waits in the standard queue.

Quote drafts
Quotes prepared from your rates, waiting on your approval
Timesheet packs
Completed on time and formatted for client portals
Compliance packs
Induction and SWMS drafts turned around within the agreed window
Board hygiene
Tasks updated and the weekly “what needs a decision” list delivered
Your baseline
Admin hours returned, measured against your own figures
CONTROL / 01APPROVAL

No silent sends

Every quote, message, timesheet and submission stays in draft until you release it.

CONTROL / 02COMPLIANCE

No sign-off from Jude

Adequacy judgement and compliance sign-off stay with you as the PCBU. Anything reported dangerous escalates immediately.

CONTROL / 03ESCALATION

Exclusions leave the queue

Compliance-verification, safety, pricing and overdue-payment matters leave the standard queue immediately for you—overdue chasing is Nora's pattern.

CONTROL / 04MEASUREMENT

Use your own numbers

Track quotes drafted, timesheets completed on time, compliance packs turned around and admin hours returned against your own baseline—never a promised figure.

Capacity is scoped per workflow during onboarding, not sold as a flat seat. Jude's queue is sized to the quote, timesheet and paperwork volumes agreed in the load audit. If volume grows past that load, the scope is reviewed before expansion.

[ FREE CONTRACTOR LOAD AUDIT ]

Measure your own paperwork load.

Bring your template library, job notes, board and portal requirements. Map the hours exposure, approval boundaries and one workflow worth testing.

Book the Contractor Load Audit No client names or financial export required.

[ FROM LOAD AUDIT TO CONTROLLED WORK ]

One workflow.
Proof before expansion.

STEP 1

Free load audit

Use your own quote, timesheet and paperwork volumes to baseline the workload and choose one workflow. No client names or financial data are required.

STEP 2

Map minimum access

Define the folders, templates, board and portal formats Jude needs, plus your approval rules.

STEP 3

Test synthetic cases

Exercise a routine quote, a timesheet, an induction pack and a dangerous-site escalation with invented examples.

STEP 4

Run one workflow

Start in approval mode. The first useful draft batch is ready after synthetic-case testing passes and you are confirmed as approver; exact timing is set during the load audit.

[ BEFORE THE AUDIT ]

Questions a careful contractor should ask.

Does Jude replace your back office?

No. Jude prepares bounded contractor administration. You retain every price, every send, every submission and every compliance sign-off.

Can Jude set a price on a quote?

No. Quotes are drafted from your own rates and templates. Every price is set, approved and committed by you.

Can Jude submit timesheets or compliance packs for you?

Not without you. Everything is drafted for your review; timesheets and packs are submitted only on your approval.

Can Jude decide whether a SWMS or induction is adequate?

No. Jude drafts from your template library. Adequacy judgement and sign-off stay with you as the PCBU.

Does the load audit need client or financial data?

No. Start with your template library, job notes, board and volumes. Remove client names, pricing history, banking data and credentials.

Will Jude write into client portals?

Not autonomously. Client induction and compliance portals frequently have no API, so Jude produces documents for you to review and upload. Nothing is sent or submitted without your approval.

What result do we measure?

Track quotes drafted, timesheets completed on time, compliance packs turned around and admin hours returned against your own baseline.

How is Jude different from a general VA?

Jude is a managed system with audited approval boundaries and a documented compliance-preparation scope. Every send and submission still requires your sign-off.

What does Jude do beyond a SWMS or template app?

Template apps hand you blank forms. Jude drafts them from your own templates, assembles the per-site pack, and keeps the board and the “what needs a decision” list so you can approve in one pass.

[ START WITH YOUR OWN BASELINE ]

Bring the paperwork load.
Keep the decisions.

Map one approval-ready contractor workflow and test whether careful back-office administration adds value beyond doing it all yourself.

Book the Contractor Load Audit No generic sales demo · Direct with the founder