AI Marine Operations Administrator · Australia
Marlo builds the quote pack from the vessel particulars, drafts approval requests from your own templates, pre-fills the dive pack, keeps the diver and equipment currency register current, and writes up the job afterwards. Your supervisor signs every plan and you approve every submission.
The job pack for the supervisor who also runs the dive.
Build the quote pack from the vessel particulars and berth
CHECKDraft the approval requests and pre-fill the dive pack
APPROVECheck every ticket, medical and certificate on the job is current
CHECKHand off the post-job report, record entry and invoice draft
HANDOFF[ THE JOB PACK ]
For every job, each approval, plan and currency check is in the pack or on a dated gap list before the dive date, and the photos, logs, receipts and record entry are filed before the invoice goes out.
Build the quote pack from the vessel's length, draft, coating, last clean, fouling condition, berth and access, with every missing particular named.
Draft the port, marine-park, owner and agent requests one job needs from your own templates and approval list.
Pre-fill the dive plan, risk assessment, SWMS, permit to work and emergency contacts from your templates for the supervisor to sign.
Check each diver's medical and tickets, each equipment certificate and the vessel's survey dates against the job, and flag any expiry.
Assemble the before and after photos, transcribe the dive logs, collate the disposal receipts and draft the biofouling record entry.
Draft the invoice from the approved quote and set the reminder for the vessel's next clean.
Excluded work: any dive, safety or environmental decision, any sign-off or certification, any lodgement with a port, authority or vessel owner, any statement of what a regulation requires, and any pricing or subcontractor selection. These stay with your supervisor and director.
[ THE APPROVAL LANES ]
Internal record and drafting work runs within the agreed scope. Anything that leaves your operation waits for a named human. Every dive, safety, environmental and commercial decision remains with your supervisor and director.
Internal records and drafts within the agreed workflow.
A named human approves before release or external contact.
Outside Marlo's authority.
[ MINIMUM ACCESS ]
The job folder, templates and registers live in your systems or a client-owned sheet. Marlo keeps no copy of diver medical details or vessel owner information beyond the engagement. Access begins read-only; a register write requires your express grant.
The load audit uses one de-identified past job pack and your blank templates. Live data access and retention are mapped during onboarding.
Identify the enquiry inbox, templates, job folder, crew and equipment certificate copies and approval list.
Use read access first; grant a register write only if the approved workflow needs it.
Test an expired ticket, a missing approval before a dive date, an incomplete disposal record and a safety concern.
Name who signs plans, who lodges requests, who releases reports and invoices, and who receives escalations.
[ OPERATING SPECIFICATION ]
Proposed timings are a quote pack within one business day of the enquiry, the pre-dive pack and currency check ready two business days before the dive date, and the post-job report within two business days of the dive. The delivery team confirms these against your job volume during onboarding.
Set up read access, load your templates and approval list, rebuild one de-identified past job pack and review it with your supervisor.
The delivery team confirms a range of jobs per month and vessels per seat. Beyond it, narrow the scope or add a seat.
Escalate every expired ticket or certificate on a job, every approval still missing inside your lead time, and every question about what a rule requires.
Any document that appears to involve a diving, vessel or environmental incident goes straight to your named person, outside the standard queue.
Capacity and turnaround are confirmed during onboarding for your job volume, vessel count, approval lead times and reporting day.
[ MARINE LOAD AUDIT ]
Bring one de-identified past job pack and your blank templates to choose one bounded workflow and its human approvals.
[ FROM AUDIT TO TRACKED WORK ]
Review one past job pack and choose the first workflow.
Confirm templates, folders, certificate copies, retention and register permissions.
Check an expired ticket, a missing approval, an incomplete record and a safety handoff.
Your supervisor checks the pack, the gap list and the escalation route.
[ BEFORE THE AUDIT ]
No. Method, depth, gas, team size, weather and go or no-go are the supervisor's calls. Marlo pre-fills the plan from your template and names who has to sign it.
No. Marlo drafts the request from your own template and approval list. A named human reviews it and lodges it. Nothing reaches an authority, port or vessel owner from Marlo.
No. Marlo never states what a rule is. It fills in the approvals and documents your operation has already decided a job needs, and flags when one of them is missing from the pack.
Marlo assembles the post-job report from your photos, dive logs and disposal receipts, drafts the biofouling record entry and the invoice, and sets the reminder for the next clean. You review and release each one.
Your supervisor and director. Marlo pre-fills, flags gaps and records who signed. It holds no authority to sign, certify or declare anything.
Rowan handles the standing application register for councils, certifiers and utilities. Marlo prepares the per-job marine pack: the approval requests one dive needs, the dive plan, the currency check and the post-job records.
Marlo checks that the vessel, divers and equipment named on a job are current and flags an expiry. Wren handles the standing fleet and plant renewal calendar across your whole operation.
Marlo drafts the request for quote to the subcontractors you name and logs the replies. Choosing the contractor, agreeing the price and accepting their method stay with you.
No. Marlo works from your existing templates, a shared folder, your inbox and a client-owned register. Access and any register write are agreed during onboarding.
Any expired ticket, medical or certificate on a job, any missing approval before a dive date, any document that appears to involve a safety or environmental incident, and any question about what a rule requires go straight to your named person.
[ START WITH YOUR OWN JOB PACK ]
Map the approvals, the dive pack, the currency check and the post-job record with each approval assigned to a person.
Book the Marine Load Audit Direct with the founder