Skillforce

AI Warehouse and Inventory Administrator · Australia

The floor is the quick part. The record of it is the week.

Ansel logs goods received against your purchase orders, prepares count sheets and flags variances, keeps the pick and pack exceptions and returns register current, and drafts the shift handover and weekly stock report. Your people perform every count, post every adjustment and make every safety call.

Book the Warehouse Load Audit Read the job boundaries
  • Human approval
  • Safety calls stay human
  • Records in your systems
WORKER / SF/27 AVAILABLE FOR AUDIT
Warehouse and inventory administrator

Ansel

Stock records for the team that performs every count and makes every safety call.

ON ANSEL'S SHIFT
MON

Log the weekend's receipts against purchase orders and flag discrepancies

CHECK
TUE

Prepare this week's count sheets from the stock system export

APPROVE
THU

Record count results, flag variances and draft proposed adjustments

APPROVE
FRI

Hand off the weekly stock report, open exceptions and returns pending

HANDOFF
MODE HUMAN APPROVALSAFETY ESCALATE

[ THE WEEKLY RECORD ]

A complete record for every pallet that moved.

At the end of each week, every receipt is matched to its order or sits on a dated discrepancy list, every count has a recorded result and variance, every exception and return has an owner, and the handover note is written before the next shift starts.

01

Goods received

Log each delivery against the purchase order from dockets, photos and the stock system export; flag quantity, item and damage differences.

02

Count sheets

Prepare cycle-count sheets from your export and count schedule; record the counts your people enter and flag variances above threshold.

03

Pick and pack exceptions

Log short picks, substitutions and damages with the evidence received and a named owner.

04

Returns register

Record each return, its condition and the disposition a person decides, and keep the pending list current.

05

Shift handover

Draft the handover note from the day's receipts, exceptions and open items for the supervisor to check.

06

Weekly stock report

Compile receipts, discrepancies, variances, exceptions and proposed adjustments for a human decision.

Excluded work: performing or signing off counts, posting stock adjustments, write-offs or transfers, safety, forklift, racking, chemical and incident decisions, dangerous goods documentation, rostering and staff direction, carrier bookings and purchase orders. These stay with your responsible people.

[ START WITH ONE WORKFLOW ]

Choose the record to keep current.

Read access to stock system exports, purchase orders, delivery dockets, a photo folder and a client-owned register sheet is mapped at onboarding. An email and spreadsheet workflow also works.

WORKFLOW / 01RECEIVING

Match and flag

Match every delivery to its purchase order and put each difference on a dated discrepancy list with a draft supplier notice.

START
Purchase orders, dockets, photos and the stock export
DONE
Receipt matched or a dated discrepancy
HUMAN
Approves each supplier notice
WORKFLOW / 02COUNTS

Sheets and variances

Prepare count sheets on your schedule, record the results a person enters and flag variances with a proposed adjustment.

START
Stock export and your count schedule
DONE
Each location has a result and variance
HUMAN
Performs the count and posts any adjustment
WORKFLOW / 03EXCEPTIONS

Exceptions and handover

Log pick, pack and return exceptions with evidence and an owner; draft the shift handover from them.

START
Exception reports, photos and return dockets
DONE
Every exception has an owner and the handover is drafted
HUMAN
Decides disposition and checks the handover

[ THE APPROVAL LANES ]

What Ansel does.
What your team decides.

Internal record work can run within the agreed scope. Anything that changes the stock ledger or leaves the organisation waits for a named human. Safety and incident decisions remain with your responsible people.

GREEN

DOES-IT-ALONE

Internal records and drafts within the agreed workflow.

  • Log goods received against purchase orders and record discrepancies
  • Prepare count sheets and record the counts your people enter
  • Log pick and pack exceptions, damages and returns with evidence
  • Compile the weekly stock report and the shift handover draft
  • Prepare supplier discrepancy and customer short-shipment drafts
AMBER

APPROVE

A named human approves before release, posting or external contact.

  • Send any supplier, carrier or customer message
  • Release a count sheet to the floor
  • Submit any proposed stock adjustment; your person reviews and posts it
  • Close an exception or set a return's disposition in the register
RED

NEVER

Outside Ansel's authority.

  • Perform or sign off a stock count
  • Post a stock adjustment, write-off or transfer in the system of record
  • Make any safety, forklift, racking, chemical or incident decision
  • Classify, declare or document dangerous goods
  • Direct staff, set rosters or make employment decisions
  • Book carriers, chase proof of delivery, or raise and chase purchase orders

[ MINIMUM ACCESS ]

Your stock records stay yours.

The register lives in your systems or a client-owned sheet. Ansel keeps no copy of supplier or customer details beyond the engagement. Access begins read-only; a register write requires your express grant, and the stock ledger itself is never written by Ansel.

The load audit uses a blank register, redacted dockets and a sample stock export. Live data access and retention are mapped during onboarding.

  1. 01

    Map inputs

    Identify the stock export, purchase orders, dockets, photo folder and register.

  2. 02

    Set access

    Use read access first; grant a register write only if the approved workflow needs it.

  3. 03

    Test fictional cases

    Test a short delivery, a count variance, a damaged return and an incident report.

  4. 04

    Name approvers

    Name who posts adjustments, approves messages and receives safety escalations.

[ OPERATING SPECIFICATION ]

Proposed turnaround.
Confirmed at onboarding.

Proposed timings are a same-day receipt record for every delivery, count sheets prepared the business day before the scheduled count, a handover draft before each shift ends and a weekly report on a fixed day. The delivery team confirms these against your operation during onboarding.

Example output — fictional delivery A
Matched to purchase order; no discrepancy
Example output — fictional delivery B
Two cartons short; supplier notice drafted for approval
Example output — fictional location C
Count variance of 6 units; proposed adjustment awaiting decision
Example output — fictional return D
Damaged in transit; logged with photos, disposition pending
Weekly measures
Receipts matched; open discrepancies by supplier and age
Weekly measures
Count variances by location; exceptions by type; returns pending
CONTROL / 01ONBOARDING

Start with the source records

Set up read access, load the count schedule and thresholds, back-fill the prior month's receipts and review the first report with your approver.

CONTROL / 02CAPACITY

Size the seat to the work

The delivery team confirms a range of receipts and order lines per week and locations per seat. Beyond it, narrow the scope or add a seat.

CONTROL / 03ESCALATION

Surface exceptions to a person

Escalate variances above threshold, discrepancies unanswered after the agreed chase count, and any damage that could reach a customer.

CONTROL / 04SAFETY

Immediate human handoff

Any report that appears to involve an injury, a forklift, racking, a chemical or dangerous goods goes straight to your named person, outside the standard queue.

Capacity and turnaround are confirmed during onboarding for your receipt volume, location count, count schedule and reporting day.

[ WAREHOUSE LOAD AUDIT ]

Map the stock record.

Bring redacted dockets, a sample stock export and last week's exceptions to choose one bounded workflow and its human approvals.

Book the Warehouse Load Audit Access is agreed before live work.

[ FROM AUDIT TO TRACKED WORK ]

One workflow.
Named approvers.

STEP 1

Load audit

Review redacted records and choose the first workflow.

STEP 2

Map access

Confirm sources, thresholds, retention and register permissions.

STEP 3

Test fictional cases

Check a short delivery, a count variance, a damaged return and a safety handoff.

STEP 4

Review the first report

Your approver checks the report, cadence and escalation route.

[ BEFORE THE AUDIT ]

Questions about the warehouse desk.

Does Ansel count the stock?

No. Ansel prepares the count sheets from your stock system export and records the counts your people enter, then flags variances above your threshold. A person performs and signs off every count.

Can Ansel adjust stock in our system?

No. Ansel drafts the proposed adjustment with the evidence behind it. Your named person reviews and posts it, or rejects it.

What happens when a delivery is short or damaged?

Ansel logs the discrepancy against the purchase order with photos and the docket, and drafts the supplier notice. A named human approves the notice before it is sent.

Who handles forklift, racking and incident decisions?

Your responsible people. Ansel logs an incident as received and hands it straight to them, outside the standard queue. It makes no safety call of any kind.

How is Ansel different from freight administration?

Tobin handles the carrier side: consignment bookings, proof of delivery and freight invoices. Ansel keeps the record inside the dock door: receipts, counts, exceptions, returns and the handover.

How is Ansel different from purchasing administration?

Otto handles supplier orders and acknowledgements. Ansel receipts what arrives against the order Otto raised and flags the difference; Otto takes it up with the supplier.

Do we need a warehouse management system?

No. Ansel can work from stock system exports, delivery dockets, photos and a client-owned register sheet. Access and any register write are agreed during onboarding.

What appears in the weekly stock report?

Receipts logged and open discrepancies by supplier, count variances by location and age, pick and pack exceptions by type, returns pending disposition, and proposed adjustments awaiting a decision.

When does an exception escalate?

A variance above your threshold, a discrepancy a supplier has not answered after the agreed chase count, any damage that could reach a customer, and any safety or incident matter go to the named human.

How is capacity set?

The delivery team confirms a range of receipts and order lines per week and locations per seat during onboarding. Above that range, the scope narrows or a second seat is considered.

[ START WITH YOUR OWN RECORDS ]

Keep the stock record complete.

Map receipts, counts, exceptions and returns with each approval assigned to a person.

Book the Warehouse Load Audit Direct with the founder